Human Resources Administrative Coordinator
United States
Full Time
Mid Level
Background on UTEC, Inc.
UTEC’s promise is to ignite and nurture the ambition of our most disengaged youth to trade violence and poverty for social and economic success. UTEC’s outcomes-focused model begins with intensive street outreach, reaching proven high-risk youth where they’re at. UTEC engages youth in workforce development and educational programs and provides mental health services and intensive case management. Social justice and civic engagement are embedded in all programming. For more info, please visit www.utecinc.org.Job Summary
The Human Resources Administrative Coordinator provides essential administrative and human resources support to the Human Resources department, ensuring the smooth operation of HR processes and the timely and accurate handling of confidential personnel matters. This position is responsible for coordinating administrative tasks related to recruitment, onboarding, benefits, HRIS data entry, compliance, and employee records.This role is expected to actively uphold and model the organization's Diversity, Equity, and Inclusion (DEI) principles in all interactions, communications, and administrative processes, ensuring that our workplace remains respectful, inclusive, and accessible to all staff.
Duties/Responsibilities
Administrative Support- Maintain accurate and up-to-date personnel files and HRIS records
- Prepare HR documents such as offer letters, and onboarding materials
- Schedule interviews, meetings, and HR-related appointments
- Support internal and external HR-related inquiries or requests
Recruitment & Onboarding
- Post job openings and track applicant status
- Coordinate candidate communications and interview scheduling
- Assist with onboarding and orientation of new hires
- Ensure new hire paperwork is complete and compliant
HR Systems & Reporting
- Enter and update employee data in the HRIS
- Run standard and ad hoc reports from HR systems
- Assist with audits and compliance-related tracking
Benefits
- Assist employees with benefits-related questions
- Process benefit enrollments, changes, and terminations in benefit systems
Policy & Compliance
- Ensure HR practices comply with organizational policies and federal/state employment laws
- Assist with coordination of trainings related to compliance, safety, and policies
- Support maintenance of employee handbooks and policy manuals
Administrative Support for the Chief People Officer
- Supports the Chief People Officer’s calendar, including scheduling meetings and appointments
- Prepare agendas and take meeting minutes as needed
- Coordinate internal and external meetings and events
- Handle confidential and sensitive information with discretion and professionalism
- Support special projects and initiatives as assigned by the Chief People Officer
Diversity, Equity, and Inclusion
- Demonstrate a commitment to DEI by ensuring HR and administrative practices are fair, inclusive, and culturally responsive
- Help maintain inclusive hiring and onboarding processes
- Participate in organizational DEI trainings and contribute to a workplace culture of respect, belonging, and continuous learning
Qualifications
Required Skills/Abilities
- 2+ years of administrative experience, preferably in Human Resources
- Strong organizational skills with the ability to manage multiple tasks and priorities
- Expertise with Microsoft Office Suite and Google platform
- Experience with HRIS platforms preferred
- Excellent verbal and written communication skills
- Discretion and confidentiality in handling sensitive information
Work Environment
- Hybrid work schedule- 3 days in the office
Salary/Benefits: The salary for Human Resources Administrative Coordinator is $60,000.00 per year, plus benefits. UTEC offers a competitive benefits package that starts with 4 weeks of vacation (3 standard for all new employees and a week of agency-wide wellness closure between the Christmas and New Year holidays), 12 holidays, 10 sick days, 2 personal days, and health, dental and vision insurance. We also offer life insurance, first time homeowners support, an annual cost of living increase, a 401-K retirement plan, a $1,200- $1,800 annual wellness fund, and professional development support. With time, benefits grow to include up to 6 weeks of vacation, 80% coverage of employee health and dental insurance costs and availability for a 3-week sabbatical.
UTEC also stresses the importance of work-life balance and offers several wellness opportunities including additional time off (i.e. for the past two years we have closed at 3pm on Fridays during the summer months), an employee assistance program, down payment assistance for first time home buyers, parental leave, bereavement supports and unlimited free coffee! See more about our benefits here.
UTEC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, UTEC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
TO APPLY
Complete the application on UTEC's career page.
COMMITMENT TO DIVERSITY
UTEC is an equal opportunity employer and an organization that values diversity. People from all diverse backgrounds are strongly encouraged to apply. You can read more about their commitments here.
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